ADS III External Programme Evaluation Consultant(s)

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External Programme Evaluation:Terms of Reference


African countries have made significant strides towards stronger democratic governance and democratic politics. Since the 1980s, multi-party democracy has supplanted authoritarianism as the dominant political system. Sub-regional and regional African inter-state bodies have developed and adopted democratic benchmarks which are in line with international democratic standards and are more than ever involved in democratic processes across their sub-regions and the continent. However, there is still a long way to go before this is underpinned by a durable transformation of political and electoral process and political culture. In some cases, inadequate electoral systems and administration can lead to violent election disputes and conflicts. There is a direct link between failed elections and peace and security deterioration. In Africa elections are the main avenue through which to compete for access to resources and, as such, this competition can lead to large scale violence which undermines peace and security. This explains the close attention paid to elections by the African Union (AU) and Regional Economic Communities (RECs).

It is within this context that Sida is providing funding to the Electoral Institute for Sustainable Democracy in Africa (EISA) for the implementation of the African Democracy Strengthening Programme (ADS). This third phase of the ADS programme has been implemented from January 2014, concluding in November 2017, and seeks to contribute to the impact of “more credible electoral and democratic political processes in Africa”, with the expected outcome of “stronger and more effective democratic institutions with greater citizen participation at sub-regional and continental levels, and in selected African countries”.

ADS III comprises three levels of intervention. At the regional level, through the programme EISA has continued to provide technical support to the African Union (AU), in particular the Democracy and Electoral Assistance Unit (DEAU). At the sub-regional level, EISA has deepened its partnerships with selected RECs being the East African Community (EAC), the Economic Community for West African States (ECOWAS) and the Economic Community of Central African States (ECCAS) particularly working with those units dealing with the conduct of elections in their respective member states. Cognisant of how the national context can impact on regional stability and that regional actions can both help and hinder national processes, ADS III has also focused on programming at the national level in selected African countries, namely Central African Republic (CAR), Madagascar and Mozambique.

Through the ADS III programme, EISA has sought to enhance the capacity of diverse stakeholders working towards improving the functioning of democratic institutions. This has included legislatures, electoral commissions, political parties and civil society organisations. Through supporting democratic political and electoral processes at the national level, and strengthening regional and sub-regional engagement in member states’ political and electoral processes, EISA expects to increase the possibility of achieving the programme’s intended impact and expected outcome hence this multi-pronged approach.

Furthermore, a central feature of the programme has been its flexibility and responsiveness to the dynamic and politically fluid environment in which it is being implemented. This has enabled EISA to adjust the programme and provide relevant support and remain responsive to the needs of established and new partners. To maintain this level of dexterity, the programme has also provided for continued enhancement of EISA’s own institutional capacity.

Purpose and objectives of the evaluation

Sida is commissioning an end of programme evaluation to (i) assess the effectiveness of the ADS III programme at the regional, sub-regional and national levels, (ii) examine the extent to which the programme achieved its expected outcome (iii) consider the sustainability of benefits accrued under the programme, and (iv) provide recommendations and generate lessons learned to inform possible future ADS programme.

The objectives of the evaluation are:

  1. Review the overall performance of the programme in achieving results as per the programme document.
  2. Determine those factors which facilitated or hindered the achievement of results both in terms of the external environment and those internal to EISA and document lessons learnt. These should include but not limited to assessing the strengths and weaknesses in programme design (including the Theory of Change and Logical Framework), management, coordination, and human and financial resources.
  3. Identify and describe strengths and weaknesses in the strategies/approaches taken in the planning, implementation and monitoring of the project. Describe problems and solutions to these sought by the programme

Results of the evaluation will allow Sida to determine the achievements of the programme, the lessons learned and decide on future support to EISA for a possible development and implementation of ADS IV programme. Evaluation results will contribute to institutional learning within EISA and inform future iterations of the ADS programme.

The evaluation should commence on 20th April 2017 and conclude on 16th June 2017.


Based on OECD DAC Quality Standards for Development Evaluation, the consultant(s) will develop a suitable evaluation methodology that considers the relevance, efficiency, effectiveness, impact and sustainability of the programme, involving selected relevant stakeholders into the analysis. Considering the overall context of dynamism and fluidity that characterises the programme’s operating environment, the analysis must also extend to the programme’s sensitivity, adaptiveness and flexibility in response to changing political contexts and circumstances.

The consultant(s) is expected to draw upon the following for data collection and analysis:
  1. Conduct desk top research examining all programme files and reports, management and financial reports, as well as monitoring and evaluation documentation.
  2. Review any training materials, research, reports and publications produced as part of the programme’s outputs.
  3. Conduct key informant interviews with a sample from each programme beneficiary group being:
  • African Union (AU), East African Community (EAC), Economic Community of Central African States (ECCAS), Economic Community of West African States (ECOWAS) electoral unit staff (regional and sub-regional beneficiaries);
  • Civil society groups in Central African Republic (CAR);
  • Members of Parliament (MPs) from the National Assembly and Senate and their parliamentary staff (Madagascar);
  • Political parties and relevant stakeholders involved in electoral reform in Mozambique;
  • EISA Election Observation Mission (EOM) observers to Lesotho, 2015 parliamentary elections and Zambia presidential by-election,2015 and general elections and referendum, 2016;
  • Independent Electoral Commission (CEI) of Côte d’Ivoire for the technical support given to political parties contesting the presidential (2015) and political parties and candidates who stood in the parliamentary (2016) elections.

Interviews can be conducted telephonically and in some cases on a face-to-face basis in the field if necessary or depending on the availability of identified key informants as well as logistical considerations.

  1. Conduct interviews with EISA personnel based at the Johannesburg Head Office, previous EISA CAR staff (office now closed), the EISA Representative to ECCAS in Libreville, Gabon, EISA Madagascar and EISA Mozambique.
  2. Conduct in-depth interviews with the relevant Sida personnel based at the Swedish Embassy in Addis Ababa, Ethiopia and other staff as stipulated by Sida.
  3. Hold consultative briefings and debriefings with EISA and Sida at the inception of the evaluation and at its conclusion. Meetings during the conduct of the evaluation may be scheduled as required.

The consultant(s) is expected to deliver the following:

  • Evaluation Inception Report: this must present the evaluation framework and methodology including setting out a work plan and timeline within 15 days of signing the contract;
  • Evaluation Draft Report: this should be submitted within 30 days of the approval of the Inception Report; and
  • Evaluation Final Report: this should be submitted within 15 days of receipt of comments on the Draft Evaluation Report
Skills and qualifications

The consultant(s) should have the following expertise and/or experience :

  • proven experience of evaluation of elections, political governance, and democratic governance programmes in sub-Saharan Africa;
  • knowledge and experience of developing and using theories of change;
  • knowledge of different approaches to programme evaluation;
  • proven expertise in use and analysis of qualitative and quantitative data;
  • sound evaluation record, including knowledge of international evaluation standards

Knowledge of French and/or Portuguese would also be desirable.


Interested and suitably qualified individuals will be expected to indicate their daily rate in their applications.

Applicants are invited to send their application and CV to Kerryn Kotler, kerryn[at]

Closing date is 15th April 2017.